Starting or expanding a business means buying a lot of technology at once, and it is easy to forget something important. Use this checklist to plan your IT equipment before you order.
1. Computers
- Laptops or desktops for each team member. See our desktop vs laptop guide.
- External monitors, keyboards and mice.
- Docking stations for laptop users who work at a desk.
- Headsets and webcams for video calls.
2. Networking
- A business-grade router or firewall.
- Reliable Wi-Fi with enough coverage for the whole office.
- A network switch and cabling if you have wired desks.
- A backup connection, such as mobile data, for critical operations.
3. Power protection
- A UPS for desktops, your router and your network gear.
- Surge protection for all equipment.
- Learn how to protect your team in our guide to a load shedding-proof office setup.
4. Data and backup
- Automatic cloud backup or a network storage device.
- A tested process for restoring files.
5. Security
- Endpoint security software on every device.
- Multi-factor authentication on email and key apps.
- Disk encryption, which Windows 11 Pro supports through BitLocker.
- Ensure your devices meet local privacy laws by checking our POPIA compliance IT hardware guidelines
6. Printing and collaboration
- Printers or multifunction devices.
- Meeting-room equipment such as a screen or conference camera.
7. Software and licences
- Windows 11 Pro on every device.
- Microsoft 365 or an equivalent productivity suite.
8. Support and documentation
- Warranty details recorded for every device.
- An asset register listing each device, user and purchase date.
- A support partner on call for when something breaks.
Budget and plan
Start with what each role needs, then buy in a single order from one supplier where possible. Standardising on one or two models keeps support simple and lets you reorder identical machines as you grow.
Need a full office quote?
Tell us how many people you’re equipping and we’ll put together a package of HP, Dell and Lenovo hardware backed by our support team. Request a quote.
Frequently asked questions
What IT equipment does a small business need? At minimum: computers, a reliable router and Wi-Fi, power protection, backup, security software and a support plan.
How much should a small business budget for IT? Budgets vary by size and industry, so start by listing what each role needs and request a quote to see real figures.
